What to Include in a Website Maintenance Plan (Checklist)

A lot of website development projects are planned around three phases — design, develop, launch.

Maintenance doesn't always make it onto the list from the start. And once the site is live and attention moves elsewhere, things start going wrong.

Without a website maintenance plan in place, a site will start to show it. Slowly at first. A team member who left is still on the About page. A contact form stops working. A plugin breaks.

In this article, I provide a checklist of what a website maintenance plan should include:

1. Content updates
2. Technical health checks
3. SEO maintenance
4. Security and platform updates
5. Visual and brand consistency

Plus, who should actually handle website maintenance.

"A website is not a one-time project. It is an ongoing business asset."



1. Content Updates

This is the most visible layer of website maintenance, and the one that affects trust most directly.

Key pages need to be reviewed and updated on a regular basis. That includes:

• Team and leadership pages: people join, people leave, titles change

• Services pages: offerings evolve, positioning matures, old services are phased out

• Location and contact information: especially for multi-location businesses that are regularly opening new locations

• Case studies, testimonials, and portfolio work: trust signals are most effective when they are current

• Time-sensitive content: any page that references dates, offers, or time-sensitive information

These all need someone checking them periodically and keeping them accurate.

Signs of an outdated website can quietly undermine credibility with exactly the people you most want to impress.

2. Technical Health Checks

A website can look fine on the surface while technical issues are building underneath.

Regular technical checks should cover:

• Page speed and performance: slow load times frustrate visitors and hurt search rankings

• Broken links: internal and external links can break over time, often without anyone noticing

• Forms and calls to action: contact forms, booking links, and downloadable resources need to be tested periodically to confirm they are working correctly

• Mobile display: layouts can shift or break as browsers and devices update

• Cross-browser consistency: what looks right in Chrome may not look right everywhere else
  

3. SEO Maintenance

A website's search visibility is not something that can be set and forgotten.

A good website maintenance plan includes periodic SEO review, which covers:

• Monitoring rankings for target keywords and noting meaningful shifts

• Reviewing and updating page titles and meta descriptions as content evolves or rankings drift

• Checking for crawl errors or indexing issues that might be suppressing visibility

• Ensuring new pages are being indexed properly

• Keeping internal linking updated as the site grows

Be sure the web design company you hire includes SEO, not just a pretty website.

4. Security and Platform Updates

This section is especially relevant for websites built on Wordpress and similar content management platforms.

A proper maintenance plan should include:

• SSL certificate validity: an expired certificate triggers browser warnings that immediately damage trust

• Core software updates: WordPress sites need to be kept up to date to the latest stable version for both security and performance

• Plugin and theme updates: outdated plugins are one of the most common sources of vulnerabilities and breakage on WordPress sites

• Uptime monitoring: knowing when a site goes down, rather than finding out from a client or prospect who tried to visit it

Security issues are often invisible. That is what makes them worth staying ahead of.

5. Visual and Brand Consistency

This one tends to develop gradually, which is part of what makes it easy to overlook.

A site that was designed well at launch can start to look inconsistent over time — because small ad hoc edits accumulate.

• A new page gets added without quite matching the existing design

• A headline gets rewritten in a different tone

• Someone swaps in a slightly different button style

• A section gets reorganized and no longer flows the way it was intended to

None of it feels like a big deal in the moment. But over time, a site that started out cohesive can start to feel pieced together.

Part of ongoing website maintenance is periodically stepping back and looking at the site as a whole. Making sure it still feels consistent and on-brand.

Who Should Handle Website Maintenance

Once you understand what a website maintenance plan needs to cover, the natural next question is who should actually be responsible for it.

There are two options.

1. Manage the website internally

Some companies assign website maintenance to a marketing coordinator or office manager.

This can work — but only if that person has the time, the technical comfort, and a clear checklist to work from.

In practice, internal website maintenance tends to slip. Mainly because managing the website competes with other projects on their plate.

Updates get delayed, someone changes job roles, checks get skipped. And the website slowly drifts in the background.

2. Working with a trusted partner

The other option is to hand ongoing website maintenance to the same team that built the site — or a qualified web development partner who knows the platform and understands your business.

This removes the maintenance responsibility from your internal team entirely. Someone else is watching the site, running the checks, making the updates, and flagging anything that needs attention.

For most established organizations, this is the more reliable option.

Because website maintenance requires consistent, focused attention — and that is a hard thing to sustain internally when other priorities are always competing for time.

Want to know if your website is being properly maintained?

Most companies only think about website maintenance when something breaks. The ones with the healthiest sites treat it as an ongoing responsibility — and make sure someone is accountable for it.

At Bonfire Studio, every website we build comes with the option for ongoing care. We handle the maintenance so our clients do not have to.

We also offer a free website audit — no pressure, no obligation.

We will take an honest look at where things stand and give you a clear read on what is working, what needs attention, and what is worth addressing.

Contact us and request a free website audit →